Call for Presentations

Dear accessibility enthusiast,

we would like to invite you to submit a proposal for a talk or presentation for the Accessibility Club Summit 2025 from 24 to 25 May 2025 in Würzburg. More specifically, we invite you to fill one of the expected 6 pre-scheduled BarCamp slots with your presentation. Before submitting a proposal, please read the following information carefully. By submitting your proposal, you agree to the general conditions described.

Information on the Call for Presentations

• Date and Location: The BarCamp day of the Accessibility Club Summit 2025 will be held on May 24, 2025, at the Technical University of Applied Sciences Würzburg-Schweinfurt (THWS) in Würzburg, Germany. Presenters are required to be physically present on site for their presentations; remote presentations will not be possible.
• Travel and Accommodation: The Accessibility Club Summit is a community-centred event and is organised non-commercially. Unfortunately, we are unable to cover travel or accommodation costs. However, accepted presenters will receive complimentary event tickets and access to a workshop of their choice on May 25.
• Submission Process & Anonymity: Our Call for Presentations is anonymous; your name and email won't be shared with the organisers until presentation selection is finished. However, we require contact details to reach you. Marc Thiele, uninvolved in the summit's organisation, will handle your submission to maintain anonymity. Ensure your topic description contains no personal identifiers, including employers, acquaintances, awards or alike, to maintain submission anonymity. Submissions violating this anonymity will be excluded from the selection process.
• Submission Deadline: Proposals must be submitted by Sunday, March 30, 2025, at 23:59 CET, and will be evaluated by a volunteer community panel, aiming to select a diverse and valuable mix of topics to advance accessibility.
• Call for Diversity: We particularly encourage newcomers, people with disabilities, and members of marginalised groups to submit proposals.
• Selection and Confirmation: Expect proposal evaluation by 7 April 2025. If selected, we'll email you for a commitment within 3 days; failure to respond timely will lead to us considering the next proposal. Once session slots are filled, all other submitters will be notified of rejection.
• Publication: Accepted proposals will be immediately published on our website.
• Alternative opportunities: If not selected, you can still propose your topic as a BarCamp session on 24 May morning, to run alongside other BarCamp sessions.

Information about your presentation

• Presentation Language & Length: Your presentation should be in English and about 35 to 45 minutes long.
• Recording and Use: All selected presentations will be recorded, captioned, and potentially streamed live on the day of the event. By submitting your presentation, you agree to this use.
• Content Guidelines: Your presentation should focus on one of the many areas of accessibility, including conception, design, development, testing, education, social aspects, and more. Presentations intended solely for commercial promotion are not welcome. Ensure that your content offers added value to participants and is freely accessible wherever possible. The jury reserves the right to exclude promotional presentations. Additionally, the jury reserves the right to reject topics that contradict widely accepted best practices in accessibility (e.g., accessibility overlays).
• Audience Consideration: Your topic can be aimed at experts and provide detailed knowledge, as well as offering a first introduction for beginners. The jury will pay attention to a possible diverse composition of topics.
• Presentation Documents: If you use presentation materials such as slides, we would appreciate it if you could provide them afterwards for publication on our website. Additionally, we will request a version of your presentation materials in advance to share with the live captioner for preparation.
• Code of Conduct: As a presenter, you are bound by our Code of Conduct. Please ensure that you have read it carefully and comply with it in both your presentation description and delivery.